Terms & Conditions / Litchfield Wellness Festival
SPONSOR OR EXHIBIT AT THE LITCHFIELD COUNTY WELLNESS FESTIVAL
Join us for the premier wellness event in Litchfield County, where businesses and industry leaders come together to showcase their products and services to an engaged audience. The Litchfield County Wellness Festival provides an unparalleled opportunity to connect with residents, affluent second-home owners, tourists, and wellness enthusiasts who are actively seeking new ways to enhance their health and well-being.
WHY SPONSOR OR EXHIBIT?
ESTABLISH YOUR BRAND AS A WELLNESS LEADER
Position yourself as a trusted expert in your field. Festival attendees are looking for reputable wellness products and services, and this is your opportunity to build credibility, gain visibility, and stand out in a competitive market.
ACCESS A HIGHLY TARGETED CUSTOMER BASE
This festival attracts individuals who are ready to engage and invest in their health. With ample time for networking, product demonstrations, and hands-on experiences, you'll have direct access to customers eager to discover and purchase what you have to offer.
ENHANCE YOUR BUSINESS GROWTH & IMPACT
- Increase brand awareness among a discerning audience
- Engage directly with consumers in a relaxed, interactive setting
- Network with like-minded businesses and potential partners
- Benefit from festival marketing and promotional exposure
The Litchfield County Wellness Festival is more than just an event—it’s an opportunity to elevate your brand, connect with your ideal customers, and grow your business in one of Connecticut’s most vibrant wellness communities.
Secure your spot today and be a part of this transformative experience!
SPONSORSHIP OPPORTUNTIES
Exclusive Sponsorship
$5,000
Become the exclusive sponsor in your category and lead your industry to wellness! Exclusive sponsors receive prime visibility across all marketing and promotional materials, including print ads, digital campaigns, website features, and on-site branding at the event. Gain unparalleled exposure, connect directly with a health-conscious audience, and position your brand as a leader in the wellness space.
Sponsorship
$1,500
Become a valued sponsor of the Litchfield Wellness Festival and position your business at the forefront of the wellness movement! As a sponsor, you’ll gain visibility on our website, in select printed promotional materials, and through on-site signage during the event. Plus, enjoy a prime location for your exhibitor table, giving you direct access to engage with a health-conscious audience. Show your commitment to health & wellness!
Co-Sponsor
$500
As a co-sponsor, you’ll be recognized as a leader in the wellness space, gaining visibility on our website, select promotional material, and in the official Wellness Directory of Participants. Plus, you’ll receive a dedicated prime space to exhibit your product or service. Take this opportunity to align your brand with a movement that inspires and empowers the community toward better well-being!
VENDORS
VIP Table
$250
Reserve a VIP Table at the Litchfield Wellness Festival and enjoy a prime location under one of our main tents—no need to bring your own! As a VIP vendor, you’ll receive premium visibility, a high-traffic spot to showcase your product or service, and inclusion as a VIP in the official Wellness Directory of Participants. This is a great opportunity to connect with attendees, elevate your brand, and be recognized as a key part of our wellness community!
Prime Location Table
$175
Secure a Prime Location Table at the Litchfield Wellness Festival and place your business in the center of the action! These high-traffic spots ensure maximum exposure and engagement with festival attendees. Your table may be under a small tent or in an open-air space, giving you a dynamic presence at the event. Plus, you'll be included in the official Wellness Directory of Participants, connecting you with a like-minded wellness community.
Vendor Table
$100
Be part of the inaugural Litchfield Wellness Festival 2025 as a vendor and showcase your business at the forefront of the wellness movement. Bring your own table and tent (if desired) and connect with a passionate, health-conscious community eager to discover your products or services. As a vendor, you’ll also be included in the official Wellness Directory of Participants, giving you ongoing visibility beyond the event.
NOTES:
· The maximum size of a Vendor Table is 72"x30".
· The maximum size for a VIP Table and Exclusive Sponsor Table is 96"x30".
· ALL Vendors and Sponsors are responsible for bringing their own table.
Litchfield Wellness Festival enforces strict set-up and clean-up times. Set-up is between 7:00 AM and 7:45 AM on July 5th at Community Field. Vendors who arrive past 7:45 AM will not be allowed to set up, and their spots will be forfeited. The festival opens to visitors at 8:00 AM and closes at 5:30 PM. Vendors can begin clean-up and packing at 5:30 PM, but not before.
AGREEMENT RULES & REGULATIONS
LITCHFIELD WELLNESS FESTIVAL
This Sponsor & Vendor Agreement ("Agreement") is made and entered into as of the date of purchase by and between Ageless LLC ("Organizer"), and the undersigned Sponsor or Vendor ("Provider").
1. EVENT DETAILS
- Event Name: Litchfield Wellness Festival
- Organizer: Ageless LLC
- Date & Location: July 5, 2025 at Litchfield Community Field, Litchfield, CT
- Purpose: The Festival is a wellness-focused event featuring health, beauty, lifestyle, and wellness-related exhibitors and sponsors.
2. ACCEPTANCE OF TERMS
By purchasing a sponsorship or vendor table, the Provider agrees to abide by the terms and conditions set forth in this Agreement.
3. PAYMENT & FEES
- All payments must be made in full at the time of reservation.
- Fees are non-refundable unless the event is canceled by the Organizer.
- Payment methods accepted: all major credit cards and PayPal.
4. SPONSORSHIP & VENDOR BENEFITS
- Sponsors and vendors will receive designated space as outlined in their selected package.
- Promotion in festival materials, subject to package level.
- Access to event attendees and networking opportunities.
5. SPACE ASSIGNMENT
Table locations will be assigned at the sole discretion of Festival management based on sponsorship/vendor level, date of contract, and separation of competitive products. The Festival reserves the right to relocate exhibitors if necessary.
6. TABLE SIZE & DESCRIPTION
Each Sponsor or Vendor is responsible for bringing their own table and branding materials. The standard table size allowed is 72"x30". The maximum size for a VIP Table and Exclusive Sponsor Table is 96"x30". No exceptions will be allowed.
7. SETUP & BREAKDOWN
- Move-In: Saturday, July 5, 2025 (6.00-7.45am)
- Move-Out: Saturday, July 5, 2025 (After 5:30 PM)
- Exhibitors must keep their booths open for the entire Festival duration. Early breakdown is not permitted.
8. EXHIBIT HOURS
- Saturday, July 5, 2025 (8:00 AM – 5.30 PM)
9. PAYMENTS & REFUNDS
A full payment is due upon contract signing. Cancellations before May 1, 2025, will receive a 50% refund. No refunds will be granted after this date.
10. FOOD SERVICE
Food service tracks and any provides selling foods have to obtain their own insurance and permits.
11. SOUND DEVICES
Amplified sound must be kept at a reasonable level, as determined by Festival management.
12. SECURITY
Exhibitors are responsible for securing their property. The Festival is not liable for lost, stolen, or damaged items.
13. FIRE & SAFETY REGULATIONS
Exhibitors must comply with all local fire and safety regulations. Open flames and hazardous materials are prohibited.
14. LIABILITY & INSURANCE
Exhibitors must provide a Certificate of Insurance naming Litchfield Wellness Festival as an additional insured with minimum policy limits of $1M per occurrence and $2M aggregate.
15. DAMAGE TO PROPERTY
Exhibitors are liable for any damage to the venue property.
16. PUBLIC POLICY
Exhibitors must comply with all applicable laws and regulations.
17. PRODUCT DISTRIBUTION & DEMONSTRATIONS
All product samples and promotional materials must be distributed within the exhibitor's designated table / tent space.
18. INDEMNIFICATION
Exhibitors agree to indemnify and hold harmless the Festival, its officers, employees, and agents from any claims, liabilities, or damages arising from their participation.
19. GOVERNING LAW
This agreement shall be governed by the laws of the State of Connecticut. Any disputes shall be resolved in the courts of Litchfield County, Connecticut.
20. PROFESSIONAL PHOTOGRAPHY & RECORDING
Professional photography and videography are only permitted with prior approval from Festival management.
By purchasing a table or sponsorship, the provider acknowledges and agrees to the terms and conditions of this contract. Ageless LLC, as the organizer of the festival, reserves the right to enforce all contractual obligations and policies outlined herein.
Litchfield Wellness Festival
Brief to Vendors: Tips for an Engaging Display and Experience
As we plan the Festival, we are excited to help you connect with the event’s visitors. Here are a few ideas and prompts to brainstorm how you can make the most engaging display possible, increase traffic to your area, open a conversation with visitors, and send them home with a sense of how to connect further.
Visual Tips - How can you create an inviting and engaging display? If you were away from your table for a moment or talking to someone, does your display speak for itself?
Engagement Tips - Is there a way to engage visitors with a sample of your services? For example, a 5-minute mini-reading or chair massage?
Take Aways - Business cards, handouts, QR codes, and other ways for visitors to walk away with your information?
Raffle + Giveaways - The Festival organizers will be doing a raffle and free giveaways during the Festival - Would you like to elevate your business’s profile by donating to the Festival’s supply of Giveaway Gifts? This could be a physical product or credit for a service.