Terms & Conditions / Litchfield Wellness Festival

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SPONSOR OR EXHIBIT AT THE LITCHFIELD COUNTY WELLNESS FESTIVAL

Join us for the premier wellness event in Litchfield County, where businesses and industry leaders come together to showcase their products and services to an engaged audience. The Litchfield County Wellness Festival provides an unparalleled opportunity to connect with residents, affluent second-home owners, tourists, and wellness enthusiasts who are actively seeking new ways to enhance their health and well-being.

RULES & REGULATIONS

LITCHFIELD WELLNESS FESTIVAL

This Sponsor & Vendor Agreement ("Agreement") is made and entered into as of the date of purchase by and between Litchfield Wellness LLC ("Organizer"), and the undersigned Sponsor or Vendor ("Provider").

1. EVENT DETAILS

• Event Name: Litchfield Wellness Festival
• Organizer: Litchfield Wellness LLC
• Date & Location: June 27, 2026 at Litchfield Community Field, Litchfield, CT
• Purpose: The Festival is a wellness-focused event featuring health, beauty, lifestyle, and wellness-related exhibitors and sponsors.

2. ACCEPTANCE OF TERMS

By purchasing a sponsorship or vendor table, the Provider agrees to abide by the terms and conditions set forth in this Agreement.

3. PAYMENT & FEES

• All payments must be made in full at the time of reservation.
• Fees are non-refundable unless the event is canceled by the Organizer.
• Payment methods accepted: all major credit cards and PayPal.

4. SPONSORSHIP & VENDOR BENEFITS

• Sponsors and vendors will receive designated space as outlined in their selected package.
• Promotion in festival materials, subject to package level.
• Access to event attendees and networking opportunities.

5. SPACE ASSIGNMENT
Table locations will be assigned at the sole discretion of Festival management based on sponsorship/vendor level, date of contract, and separation of competitive products. The Festival reserves the right to relocate exhibitors if necessary.

6. TABLE SIZE & DESCRIPTION
Each Sponsor or Vendor is responsible for bringing their own table and branding materials.  The standard table size allowed is 72"x30". The maximum size for a VIP Table and Exclusive Sponsor Table is 96"x30". No exceptions will be allowed. 

7. SETUP & BREAKDOWN

• Move-In:      Friday, June 26, 2026 (10am - 6pm)
• Move-Out:   Saturday, June 27, 2026 (After 4pm)
• Exhibitors must keep their booths open for the entire Festival duration. Early breakdown is not permitted.

8. EXHIBIT HOURS

• Saturday, June 27, 2026 (9.00 AM – 4.00 PM)

9. PAYMENTS & REFUNDS
A full payment is due upon contract signing. Cancellations before May 1, 2025, will receive a 50% refund. No refunds will be granted after this date.

10. FOOD SERVICE
Food service tracks and any provides selling foods have to obtain their own insurance and permits.

11. SOUND DEVICES
Amplified sound must be kept at a reasonable level, as determined by Festival management.

12. SECURITY
Exhibitors are responsible for securing their property. The Festival is not liable for lost, stolen, or damaged items.

13. FIRE & SAFETY REGULATIONS
Exhibitors must comply with all local fire and safety regulations. Open flames and hazardous materials are prohibited.

14. LIABILITY & INSURANCE
Exhibitors must provide a Certificate of Insurance naming Litchfield Wellness Festival as an additional insured with minimum policy limits of $1M per occurrence and $2M aggregate.

15. DAMAGE TO PROPERTY
Exhibitors are liable for any damage to the venue property.

16. PUBLIC POLICY
Exhibitors must comply with all applicable laws and regulations.

17. PRODUCT DISTRIBUTION & DEMONSTRATIONS
All product samples and promotional materials must be distributed within the exhibitor's designated table / tent space.

18. INDEMNIFICATION
Exhibitors agree to indemnify and hold harmless the Festival, its officers, employees, and agents from any claims, liabilities, or damages arising from their participation.

19. GOVERNING LAW
This agreement shall be governed by the laws of the State of Connecticut. Any disputes shall be resolved in the courts of Litchfield County, Connecticut.

20. PROFESSIONAL PHOTOGRAPHY & RECORDING
Professional photography and videography are only permitted with prior approval from Festival management.

By purchasing a table or sponsorship, the provider acknowledges and agrees to the terms and conditions of this contract. Litchfield Wellness LLC, as the organizer of the festival, reserves the right to enforce all contractual obligations and policies outlined herein.

Litchfield Wellness Festival 

Brief to Vendors: Tips for an Engaging Display and Experience 

As we plan the Festival, we are excited to help you connect with the event’s visitors. Here are a few ideas and prompts to brainstorm how you can make the most engaging display possible, increase traffic to your area, open a conversation with visitors, and send them home with a sense of how to connect further. 

Visual Tips - How can you create an inviting and engaging display? If you were away from your table for a moment or talking to someone, does your display speak for itself? 

Engagement Tips - Is there a way to engage visitors with a sample of your services? For example, a 5-minute mini-reading or chair massage? 

Take Aways - Business cards, handouts, QR codes, and other ways for visitors to walk away with your information? 

Raffle + Giveaways - The Festival organizers will be doing a raffle and free giveaways during the Festival - Would you like to elevate your business’s profile by donating to the Festival’s supply of Giveaway Gifts? This could be a physical product or credit for a service.